Personal Assistant to Chief Executive Officer

  • Voluntary
  • Anywhere

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We Listen, We Act, We Care

We are looking for a passionate volunteer who is looking to develop administrative and resource management experience through an exciting role at a forward-thinking criminal justice CIC.

What will you be doing?

Your responsibilities will include:

  • To handle external correspondence for the CEO;
  • To manage and monitor incoming and outgoing email correspondence, responding and redirecting mail items to other officers as necessary, ensuring replies are issued within deadlines and to standard;
  • To schedule high-level meetings for the CEO;
  • To provide cover to Admin Support on an ad hoc basis;
  • To work with the wider team to ensure the smooth running of the CEO’s Office;
  • To implement and manage new administrative processes where appropriate;
  • To undertake factual research as required;
  • To support general resource management duties and occasionally help coordinate cross-divisional programmes; and
  • To support the CEO during conferences and events.

What are we looking for?

Skills and Abilities:

  • Excellent oral communication skills, including the ability to develop effective working relationships, work flexibly across professional and operational boundaries, and communicate professionally with internal and external stakeholders at all levels
  • Excellent English writing
  • Close attention to details
  • Excellent organisational skills and ability to balance competing work demands
  • Ability to support technology-enabled meetings e.g. video conferencing, Teams, digital conference calls
  • High attention to detail and proven experience of managing sensitive data
  • Conscientious but proactive approach
  • Solution orientated and confident style
  • Experience of working in high-pressure environment and delivering to tight deadlines

General and specialist knowledge:

  • Advanced Microsoft Word, PowerPoint, Excel and Outlook
  • Basic knowledge of Clio Manage & Grow will be beneficial.

Some knowledge on topics central to criminal justice such as prisons, police, forensic mental health and/or criminal law preferred.

Education & Training:

Educated to degree level

Relevant Experience:

  • Proven experience working in a similar role is essential, preferably acquired in a fast-moving growth environment.
  • Experience of building constructive relationships with stakeholders; and
  • Experience of working independently and with teams to drive forward projects using their own initiative.

What’s in it for the volunteer?

  • Your mind will be mentally stimulated, hence providing you a sense of purpose;
  • You will advance and boost your professional career by helping you to make professional connections and giving you real-world experience at the intersection between criminal justice and advocacy; and
  • Help you develop long-lasting professional relationships with others. People who come together to make the world a better place forge close connection.

To apply for this job please visit conviction.eu.cliogrow.com.

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Last Updated 20th September 2021